Terms & Conditions

1. Introduction

Swimtrekking-expeditions is a programme provided by BAC Travel, in association with ASD Swimtrekking. BAC Travel as the tour operator will organize all land based services, ASD Swimtrekking as a non-profit sport club, will handle the technical aspects of the tour.

All participants will be required to register at the time of booking by paying an enrolment fee of € 30 to ASD Swimtrekking. This fee is valid for one year with effect from September 2011 to September 2012. In addition to giving members the right to participate in all activities and initiatives of the association, it will also provide insurance coverage for swimtrekking activities throughout the period of membership. The fee must be paid directly to the Instructor on arrival and before the start of the activities. At that point, members will be issued with their membership card and a receipt for any monies received.

Please ensure that the first named person listed on the Booking Form has read and signed the declaration at the bottom of the form. It is the responsibility of this named individual to ensure that each person listed on the booking form has read and agrees to the terms of the Booking Conditions set out below: Once you have made your reservation, BAC Travel will send you a Booking Confirmation and the following:

  • Arrival & Departure Information.
  • Meeting point and time.
  • Equipment Checklist.
  • Insurance Requirements.

2. Nature of the Trips

Open water swimming inherently requires a degree of on-trip flexibility. For safety, we rely on decent weather conditions when carrying out the coastline swims. Therefore changes in daily itinerary will not be uncommon and will add to the uniqueness of the tour.

3. Getting to the Start Point

It is your responsibility to get to the start point at the correct time. We will of course provide assistance where possible as well as putting you in touch with other members of the group to make travel arrangements etc.

4. Holiday & Activity Insurance

If travelling outside your home country, you must be covered by insurance, which must include adequate cover for baggage, medical expenses, cost of repatriation should you become too ill to continue. It is also essential that you are insured for the activities that you wish to do on the holiday. We can advise on specific policies which would be suitable. The enrolment fee with ASD Swimtrekking includes an insurance policy only for Swimtrekking activities

5. Trip Descriptions & Prices

The trip descriptions, prices and booking conditions in this web site are accurate at the time of editing and published in good faith. However, due to rising costs and changing travel conditions, BAC Travel reserves the right to modify the price and itinerary.

6. Payment

Please note payment should be made by Bank Transfer to BAC Travel. Deposit should be 25% or more of the total price.

7. Final Payment Due Date

All final payments are due no later than 8 weeks before commencement of the trip, if we do not receive the balance by this date it may result in the cancellation of your place on the trip.

8. Cancellation policy – *ALL DEPOSITS ARE NON-REFUNDABLE*

If you or a member of your group wishes to cancel their holiday the following charges apply:

  • 8 or more weeks Loss / Transfer of deposit to another trip within the calendar year
  • Between 8 and 4 weeks BAC Travel retains 70% of your full tour price.
  • Less than 4 weeks BAC Travel retain 100% of your full tour price.

All Swimtrekking-explorations trips are based on group arrangements involving a minimum number of clients. If this minimum number is not reached, we reserve the right to cancel the departure and offer an alternative date or a refund of all monies paid by you. We cannot accept any liability for compensation beyond this full refund. BAC Travel cannot be held responsible for any changes or cancellations to your trip due to wars, threat of war, terrorism, industrial action, civil strike, airport closures or congestion, fire, technical problems, weather or any other difficulties beyond our control.

9. If you Change your Booking

An administration fee of €25 per booking plus any additional cost incurred will be charged if a confirmed booking is changed or transferred to a different departure date or tour, up to 4 weeks prior to departure. Your new booking must be taken within the same calendar year. Changes are subject to availability.

10. Medical Requirements

Good physical and mental health are essential for the enjoyment of these active, outdoor trips. By forwarding the Booking Form, the client certifies that he/she does not have any physical or other condition of disability that would create a hazard for himself/herself or other passengers. A medical certificate of good health is required to all participants and should be handled to your swimtrekking leading instructor at the beginning of the expedition. It is essential that any participant with a medical condition requiring regular treatment or which may be affected by rigorous activity, cold, heat etc, notify BAC Travel in advance of travel.

11. Passport/Visa

A valid passport is required for all international travel with an expiry date of at least six months after your return. Please verify if you require a visa for the country to which you are travelling. All clients are responsible for obtaining their own visa.

12. Swimming Ability Levels

Participants joining our Swimtrekking expeditions holidays must be aware that all swimming levels are accepted and ensure that they have an appropriate knowledge of crawl, backstroke, good fitness and swimming endurance of minimum 1 kilometer at their own speed.

13. Acceptance of Risk

Please be assured that BAC Travel will always do the utmost to ensure your safety and well-being when on expedition. However, you accept that on all expeditions, there are some inherent risks that cannot be covered against by BAC Travel. Therefore on day 1 of the tour you will be given a briefing, following which, you will need to sign a form indicating that you have read and understood it. The purpose of this form is to make you aware of the risks involved with the trip and to indemnify any service providers and BAC Travel from any claims made by you for incidents arising due to circumstances outside the service provider’s and BAC Travel reasonable control. You may request a copy of the applicable form by contacting BAC Travel.